Invites, sign-in & access
How clinicians, parents, and children get into the right portal — invites, PINs, and the demo clinic.
PhonicsPath has four ways into the system: an emailed invite (clinicians and parents), a 4-digit PIN (children), a one-click demo sign-in (anyone evaluating the platform), and the standard email + password screen for return visits. This section covers every one.
Clinician invites
- 1A practice owner opens Team → 'Invite clinician' and enters the new clinician's email.
- 2PhonicsPath sends an email from noreply@phonicspath.app titled 'Welcome to PhonicsPath'. Replies go to support@phonicspath.app.
- 3The clinician clicks 'Accept invite'. The link opens /invite/clinician/$token and is valid for 7 days.
- 4They set a password (min 8 characters, must include a letter and a number) and land directly on /clinician.
- 5If the link has expired, the practice owner reopens Team, clicks the clinician's row, and chooses 'Resend invite' — a fresh 7-day token is generated.
Parent invites
- 1From a client's detail page open the Parent Access panel and enter the parent's email.
- 2PhonicsPath sends a tailored welcome email mentioning the child's first name.
- 3The parent clicks 'Accept invite' (link path /invite/parent/$token, 7-day expiry), sets a password, and lands on /parent.
- 4Need to invite a second parent? Add another email — both parents see the same children and messages but each has their own sign-in.
- 5Lost the email? From the Parent Access panel click 'Copy invite link' and share it via SMS or another channel.
Child PIN portal
Children never sign in with email and password. Instead they use a 4-digit PIN at /child/login, or — more commonly — a parent hands them the device after the parent signs in. The PIN is set by the admin and shown to the parent on their portal.
- 1An admin opens the client's detail page and uses the Child PIN panel to set or rotate a 4-digit PIN.
- 2The PIN is shown to the linked parent on their family home page (under the child's card).
- 3On a shared family device, the parent signs into /parent, opens the child's path, and taps 'Hand to [Child]'. The session pins to that child only — they cannot see siblings, messages, or settings until the parent unlocks it.
- 4On a school or library device, open /child/login, type the PIN, and the path opens directly. No parent sign-in needed.
- 5Forgot or compromised PIN? The admin clicks 'Generate new PIN' on the panel — the old one stops working immediately.
PINs are not passwords
PINs are short by design so children can type them. Treat them like a house key — change them whenever a device is lost or a child stops in the program.
The live demo clinic
Anyone can try PhonicsPath without setting up an account by visiting /demo. The page shows four cards — Admin, Clinician, Parent, Child — and a single click signs you in as that role using the shared demo password DemoPath!2026 (or PIN 1234 for the child).
- Demo data lives in the 'Sunrise Speech Clinic' workspace and includes 5 sample children with weeks of history.
- Anything you change in the demo is wiped and reseeded automatically every night at 14:00 UTC (midnight AEST). Don't store anything you want to keep.
- Demo accounts cannot upgrade billing or change the practice email — Settings shows a banner explaining the restriction.
- Real practices are isolated from the demo workspace; nothing you do in /demo can affect a paid customer's data.